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Privacy Notice

Effective October 8, 2026

This Privacy Notice explains how Ryan ULC (“Ryan”) collects, uses, discloses, retains, and protects personal information when you visit the website made available for the Unfreeze Ontario Campaign, subscribe to campaign updates, or otherwise interact with the website. The Unfreeze Ontario Campaign is a public advocacy and educational initiative concerning Ontario public policy and related coalition activity.

Ryan operates the website and is accountable for the personal information described in this Privacy Notice. This notice is intended to reflect Canadian privacy requirements applicable to the initiative and will be updated if the website practices materially change.

1. Personal Information We Collect

Depending on how you use the website, we may collect the following information:

  • Newsletter information, including your name, title, employer, and email address when you subscribe to campaign updates.
  • Technical and usage information, including IP address, browser and device information, cookie and online identifiers, advertising identifiers, referring website, pages viewed, date and time of access, and information about interactions with the website.
  • Communications information that you provide when you contact us.
  • Consent and preference information, including your newsletter subscription, cookie preferences, and unsubscribe requests.

Please do not submit sensitive personal information through the website, including financial information, government identification numbers, health information, or information about another individual.

2. How We Collect Personal Information

We collect personal information directly from you when you subscribe to updates, contact us, or submit information through the website. We may also collect limited technical and usage information automatically through server logs, cookies, tags, analytics tools, and similar technologies.

3. How We Use Personal Information

We use personal information for the following purposes:

  • to operate, maintain, secure, and improve the website;
  • to respond to questions, requests, and other communications;
  • to send requested advocacy, educational, public-policy, coalition, and informational updates;
  • to understand website and campaign performance, including the effectiveness of outreach and advertising where you have consented to applicable tracking;
  • to administer cookie preferences, subscriptions, and unsubscribe requests;
  • to detect, prevent, and investigate security incidents, fraud, misuse, or unlawful activity; and
  • to comply with legal, regulatory, audit, records-management, and dispute-resolution requirements.

The website and newsletter are not intended to generate commercial leads or promote the sale of products or services. Ryan will not use newsletter information for unrelated commercial marketing purposes without appropriate notice and consent where required.

4. Newsletter Updates and Consent

If you subscribe to updates, Ryan will use your information to send communications about Unfreeze Ontario advocacy, education, public policy, coalition activities, and related informational matters. You may withdraw your consent at any time by using the unsubscribe link in a communication or by contacting us at privacy@ryan.com. Withdrawal does not affect processing that occurred before withdrawal.

The subscription form will request affirmative consent. Ryan will retain subscription information and associated consent records for two years, subject to applicable legal, records-management, audit, dispute-resolution, and litigation requirements.

5. Cookies and Similar Technologies

The website uses cookies, pixels, tags, trackers, and similar technologies (collectively, “cookie(s)”) to provide, secure, and maintain the website. Cookies may collect information such as IP address, device and browser information, cookie or online identifiers, advertising identifiers, pages viewed, and website interactions.

You may manage non-essential cookie preferences through the website cookie-preference tool. Non-essential functional, analytics, advertising, and similar technologies will not be activated before consent where required. Rejecting non-essential technologies may limit measurement or advertising functionality but should not prevent use of the core website.

6. Service Providers and Disclosures

Ryan discloses personal information to its service providers that support website hosting, security, content delivery, newsletter administration, email distribution, analytics, consent management, advertising measurement, information technology, legal services, and professional advisory services. Cloudflare hosts the website through Cloudflare Pages and supports content delivery and security. Other service providers may include Brevo, TrustArc, Google, LinkedIn, and StackAdapt, depending on whether the relevant advertising tags are enabled.

Authorized personnel of Ryan and Ryan’s U.S.-based affiliates may access subscriber information in the Brevo account to administer and support the newsletter program. Ryan may provide authorized service providers with role-based technical access to the website and related service-provider accounts where necessary to develop, deploy, implement, maintain, secure, or quality-assure the website. These parties must handle personal information in accordance with applicable contractual and legal requirements.

Ryan may also disclose personal information where required or permitted by law, to protect rights, property, systems, users, or the public, or in connection with an actual or proposed corporate transaction.

7. Location of Personal Information

Ryan does not represent that all personal information associated with the website will remain in Canada. Authorized Ryan personnel located in the United States may access subscriber information in the Brevo account to administer and support the newsletter program. This access may constitute processing outside Canada.

Cloudflare may process limited technical information, including website logs and online identifiers, outside Canada through its global hosting, content-delivery, and security operations. Google, LinkedIn, StackAdapt, and their related services may also process information outside Canada depending on configuration and whether the relevant tags are enabled. Information accessed or processed outside Canada may be subject to the laws of the jurisdiction in which it is accessed or processed.

8. Retention

Ryan retains newsletter subscription information while you remain subscribed and for up to two years after you unsubscribe or become inactive, unless a longer period is required or permitted by law, necessary to resolve a dispute, or needed to maintain a minimal suppression record and demonstrate compliance with applicable requirements. We may retain limited opt-out information for longer where reasonably necessary to honor your request not to receive further communications.

9. Safeguards

Ryan uses administrative, technical, and physical safeguards appropriate to the sensitivity of the information and the nature of the processing. These safeguards may include access controls, authentication measures, confidentiality commitments, monitoring, encryption where appropriate, and security procedures. No website or internet transmission is completely secure.

10. Access, Correction, and Privacy Questions

Subject to applicable law, you may request access to personal information Ryan holds about you and request correction of inaccurate or incomplete information. You may also withdraw consent, subject to legal or contractual restrictions and reasonable notice. Ryan may need to verify your identity before processing a request.

To make a request, ask a privacy question, or raise a concern, contact the Ryan Privacy Office at privacy@ryan.com or write to Ryan ULC, 6775 Financial Drive, Suite 102, Mississauga, Ontario L5N 0A4, Canada. If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner of Canada or another applicable privacy regulator.

11. Children

The website is not directed to children under 13, and Ryan does not knowingly collect personal information from children under 13 through the website. If you believe that a child has provided personal information through the website, please contact us so that we can take appropriate action.

12. Changes to This Privacy Notice

Ryan may update this Privacy Notice to reflect changes in the website, information practices, service providers, legal requirements, or the Unfreeze Ontario Campaign. The current version will be posted on the website with its revised effective date.